Information sheet regarding the processing of your personal data in the application process
Data protection and the protection of your personal data is very important to us. We comply with the data protection regulations and below you will find information on how we process your personal data during the application process.
- Contact details of the Controller and data protection officer
Responsible for the collection of your personal data during the application process is
Sonoma Internet GmbH, Wattstraße 11-13, 13355 Berlin.
If you have any questions about data protection at Sonoma Internet GmbH, you can contact our data protection officer at any time by email: datenschutz@amorelie.com
- Data processing during the application procedure
As part of our application process, we collect personal data about you, which you send to us. The purpose of collecting your personal data is for your application procedure and to verify whether we offer you the position for which you have applied and whether we hire you as an employee.
We will therefore use your applicant data (usually name, date of birth, address, telephone number, email address, information on your qualifications, professional experience and training and, if applicable, hobbies and leisure activities, a photograph and internal records from job interviews conducted with you) only for the purpose of processing your application.
The legal basis for this data processing results from Article 6(1)(b) GDPR, Article 88 GDPR and Section 26(1) of the German Data Protection Act (BDSG).
Insofar as the data are classed as special categories of personal data, such as data on your health, which you yourself communicate to us (e.g. information about a severely disabled person), the processing takes place based on Article 6(1)(1)(b), Article 9, Article 88 GDPR, s. 26(3)(1) of the German Data Protection Act (BDSG).
The provision of your data is required in the event of a possible contract is concluded with us. You are not legally or contractually obliged to provide us with your data. However, since we require personal information from you for our application process, the possible consequence of failing to provide this information is that we are unable to give you sufficient consideration as an applicant.
We store your personal data after receipt of your application. Should we hire you as an employee, we will store your application data for a maximum period of three years after termination of relevant employment relationship.
Should we reject your application, we shall store your application data for a maximum period of six months after the rejection of your application, unless you consent (Article 6(1)(1)(a), Article 88 GDPR, s. 26(1)(1) German Data Protection Act) to a longer period of storage or the storage is required for legal or statutory requirements.
- Recipients of your personal data
Within the scope of processing, your personal data shall not be transmitted to any recipients other than us. In certain cases, we may have to pass on part of your data that we process as part of the application process to places and persons outside our company. Classified according to categories, we pass on data to the following groups of recipients:
- Service providers who process personal data on our behalf (so-called processors)
- If applicable, lawyers who work for us
Should we be legally obliged to pass on your data or if your data are necessary for our lawyers, personnel consultants and personnel brokers to conduct their work, we will pass on your data to them to the extent required.
Service providers who work on our behalf process some data for us. Should this be the case, we conclude a so-called order processing contract with the service provider by means of which we require the service provider to process the data carefully and in accordance with our instructions. This ensures that the service providers process the data in accordance with our specifications and on our behalf.
In addition, only the employees of our company who must view your data within the framework of the application procedure shall have access to your personal data, in particular the HR department and the decision-makers in the respective department, who must also co-decide on your recruitment and therefore must view your data.
- Your rights with regard to data processing
In principle, you have the right to information (Article 15 GDPR), correction (Article 16 GDPR) or deletion (Article 17 GDPR) of your personal data as well as the right to data transfer (Article 20 GDPR). Furthermore, you may demand the restriction of data processing (Article 18 GDPR) and object to the processing (Article 21 GDPR) of your personal data as well as the right not to be subject to a decision based exclusively on automated processing (Article 22 GDPR).
Insofar as the collection or processing of your personal data is based on consent, you may revoke your consent at any time with effect for the future. The legality of the processing carried out until the revocation shall remain unaffected in the event of revocation.
- Right of appeal to a supervisory authority
You shall have the right to appeal to the competent supervisory authority (the Berlin Commissioner for Data Protection and Freedom of Information, Friedrichstraße 219, 10969 Berlin). You may also contact the data protection authority at your place of residence, which will then forward your request to the competent authority.
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Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.